Contracts awards

Electronic System for Tenders (SEAO)

This link provides access to the list of contracts granted : www.seao.ca

List of contractors who were paid over $25 000 in 2022.

Contractual Management Policy adopted by the municipality

About SEAO

The « Système Électronique d’Appel d’Offres (SEAO) » is a Web-based application that Quebec has chosen to be its official public-sector electronic tendering service.

Businesses interested in public-sector contracting can consult the opportunities published and obtain related documents.

Calls for tenders published on the website are from public departments and agencies, who have chosen to publish exclusively via the SEAO. Other calls for tenders come from municipalities and organizations from various networks, such as education, health and social services, who all have access to publish their calls for tenders on this same site.

Preambule

This « Contract management policy » was adopted under article 938.1.2 of the Municipal Code.

Under this provision, every municipality must adopt a contract management policy that applies to municipal contracts and that provides for fair competition between the contracting individuals or those wanting to enter into contract with the municipality. The measures shall address seven (7) concerns clearly stated in this legislative provision.

It shall be noted that this policy is not intended to replace, modify or augment any provision or case-law-based rule applicable to granting or managing municipal contracts.

Measures for maintaining a healthy competition

1. Measures aimed at ensuring that any bidder or a representative has not communicated with or attempted to influence a member of the selection Committee with respect to the request for proposals for which it has submitted a bid.

• The council delegates to the Director General the authority to establish any selection committee necessary to receive evaluate and draw conclusions for all bids.
• All selection committees must be formed prior to the launch of the call for tenders and shall have at least three (3) members.
• Any council member or Councillor, every employee and agent thereof shall maintain, at all times, confidentiality of the identity of members of any selection committee.
• Upon any tender requiring the creation of a selection committee, the tender documents should contain provisions to the following effects:
  • A bidder shall submit with its bid a statement that neither he nor any of its representatives has contacted or attempted to communicate in order to exert influence, with one member of the selection committee.
  • If a bidder or a representative communicates or attempts to communicate in order to influence it, with one member of the selection committee, its bid will be automatically rejected.

2. Measures Promoting Compliance with the Applicable Laws aimed at Combating against Bid Rigging

• All bidders must submit with its bid a statement that its bid was prepared and submitted without collusion, communication, agreement or arrangement with any other bidder or person to submit to agree on prices or to influence price submitted.
• Must be inserted in the bidding documents a provision that if a bidder has engaged in collusion, communicated or entered into an agreement or arrangement with any other bidder or competitor to influence or determine the price submitted, the bid will be automatically rejected.
• Any council member or employee to make sure anyone who communicates with him for the purpose of obtaining a contract that it has registered with lobbyists under the Lobbying Transparency and Ethics of Lobbying.
• All bidders must submit with its bid a statement that neither he nor any of its representatives has engaged in a communication of influence for the purpose of obtaining the contract, or, if such communication has been influenced instead, joining its bid a statement to the effect that this communication was made after any registration required under the Act the Registrar of Lobbyists has been made.

3. Measures to Ensure Compliance with the Law on Transparency and Ethics of Lobbying and the Code of Ethics for Lobbyists adopted pursuant to this Act.

• Any council member or employee to make sure anyone who communicates with him for the purpose of obtaining a contract that it has registered with lobbyists under the Lobbying Transparency and Ethics of Lobbying.
• All bidders must submit with its bid a statement that neither he nor any of its representatives has engaged in a communication of influence for the purpose of obtaining the contract, or, if such communication has been influenced instead, joining its bid a statement to the effect that this communication was made after any registration required under the Act the Registrar of Lobbyists has been made.

4. Measures designed to prevent the Acts of Intimidation, Corruption or Influence Traffic

• The municipality shall, in the case of tenders invited in writing, in favour possible invitation from different companies. The identity of the persons so invited may not be made public only at the opening of bids.
• All bidders must submit with its bid a statement that neither he nor any of its associates or employees has engaged in intimidation, influence peddling and corruption.
• All calls for bids must state that if a person has engaged in one or other of the acts mentioned in the preceding paragraph, the submission thereof shall be automatically rejected.

5. Measures designed to prevent Conflict of Interests

• Any person participating in the preparation, execution or follow-up of a call for tenders or contract, as well as the Secretary and the members of a selection Committee if any, are to declare any conflict of interest and any potential conflict of interest situation.
• No person in conflict of interest may participate in the development, execution or follow-up of a call for tender or a contract.
• Any bidder shall attach to its’ submission a statement attesting that there was no link building or may generate a conflict of interest because of its links with Member of the Council or an official.

6. Measures designed to prevent any situation that could compromise the impartiality and objectivity in the process of Submission Request and Management of the Resulting Contract

• For purposes of any tender is identified an official of the tender which is mandated to provide any information about the tender and is expected to call for any document bids that any bidder or potential bidder should contact the sole responsibility for any clarification regarding the tender.
• Upon any tender, it is forbidden for any member of the Council and any employee of the municipality to respond to any request for clarification with respect to any tender other than the applicant referring to the person responsible.

7. Steps to supervise any Decision which would allow the Amendment of a Contract.

• The municipality shall, for all contracts, implement a procedure to oversee contract amendment authorizations and establish that such amendment is only possible as incidental to the contract and does not change the nature of such contract.
• The municipality shall provide in the tenders to hold meetings on site regularly during the execution of works in order to ensure the monitoring of execution of the contract.

8. Entry into force

• The policy came into force when adopted by the municipal council.